Job Description

Job Description:

We are seeking a highly organized, professional, and proactive Executive Assistant / Assistant Property Manager to join our team. This individual will support the property management team while assisting in day-to-day operations. The ideal candidate will have a strong background in administrative tasks, property management, and the ability to work both independently and collaboratively.

Key Responsibilities:

• Coordinate and set up meetings for the property management team.
• Take tenant complaints over the phone and via email, providing excellent customer service.
• Issue purchase orders and track project expenses.
• Assist in compiling and creating special reports.
• Schedule appointments and coordinate with contractors and tenants for repairs or inspections.
• Set up and coordinate meetings with supers of buildings and outside contractors.
• Track and follow up on violations from HPD (Housing Preservation and Development), DOB (Department of Buildings), FDNY (Fire Department of New York).
• Set up lead testing in apartments (XRF and Lead swipe clearance) and follow up with HPD for exemptions.
• Follow up on required NYC compliance matters, such as window guard notices and other tenant safety protocols.
• Be familiar with property management software, such as MRI SiteCompli, SitePlan, or demonstrate the ability to quickly learn new platforms.
• Provide support in maintaining property management compliance and maintaining records of all tasks.
• Offer general administrative assistance to property management staff as needed.

Qualifications:

• 1-3 years of property management experience preferred.
• Experience in administrative roles, with an understanding of property management systems and compliance protocols.
• Proficiency in Microsoft Word and Excel.
• Ability to speak professionally and effectively with tenants, contractors, and management team members.
• Strong organizational skills with the ability to track multiple tasks and follow up on pending items.
• Ability to work independently and as part of a team.
• Detail-oriented and a proactive problem solver.
• Previous experience working at prior jobs for extended periods preferred.

Additional Skills:

• Ability to quickly learn new software platforms.
• Strong verbal and written communication skills.
• Ability to juggle multiple tasks and work under pressure.

If you are an energetic, professional, and reliable individual with a background in property management, we encourage you to apply

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